Procurement contract management in Microsoft 365
See active vendor contracts, collect documentation through the Vendor Portal (annual add-on on Professional and Enterprise) and keep procurement sign-off in control. Documents stay in your SharePoint.
Term ends 31 Dec · Notice due 1 Nov
Request by 15 Nov
New contract under review
One intake for every contract request
Departments request contracts through one form that captures the counterparty, value and dates. Rules recommend the approval workflow; for example, anything over $15,000 adds Finance. Workflows can require procurement sign-off. Approved request details prefill the contract, and requests stay linked to the vendor and contract. How it works →
Let vendors supply their own documentation
Vendors submit and update documents through the Vendor Portal (annual add-on on Professional and Enterprise), so vendor details are captured once and prefill the contract. Send onboarding and risk questionnaires from a reusable question bank, once or on a schedule. Vendor scorecards, included on every plan, rate performance over time and aren't visible to vendors. Vendor compliance →
Renewal form created 90 days before expiry (configurable) · weekly reminders (5 by default)
Insurance · Licences · Invoices · Other documents (e.g. W-9)
Vendor details → prefilled contract
Know what's active, expiring or over budget
One repository links vendor contracts to renewal dates, related documents and status. Log invoices against each contract to see contract cost, total invoiced and remaining balance, and catch auto-renewals and price escalations before the notice date. Obligations & renewals →
Compliance current, ERP in step
With the Vendor Portal, renewal requests can go to vendors automatically before a certificate expires (admin-enabled), followed by weekly reminders. Vendor documents and contracts stay in your SharePoint; Dock's services run in your own Azure subscription. Dock parties sync to NetSuite vendors, and Business Central contracts can be created from Purchasing, so contract, vendor and finance data stay in step without re-keying. Oracle NetSuite →Business Central →Dynamics 365 →
“When we need a contract now, we can actually find it.”
“Feeser's contracts live on its own SharePoint environment. Nothing is locked inside a vendor's platform. If the relationship with Dock365 ever ends, Feeser's already holds every document. There is no data to extract, no export to negotiate, and no risk of the contracts being held hostage.”
Questions
Bring vendor contracts under procurement control
30-minute demo on your own contract types.
- 115-min discovery
- 230-min demo on your contract types
- 3Security pack if IT needs it
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“When we need a contract now, we can actually find it.”