SharePoint holds the files Dates need reminders
If your contracts live in folders and your renewals live in a spreadsheet, here's what you're carrying — and what changes.
The cost of doing nothing
You don't need to replace anything. Just stop losing contracts in email. Scattered contracts are the #1 problem buyers bring to Dock: “There was never a central repository where those contracts were.” And when dates slip: “The renewals just continued and we've wasted a fair amount of money on that.” Dock AI pulls notice and renewal dates out of signed contracts, and renewal alerts fire before the notice date.
- Missed renewals
- Lapsed vendor insurance
- Untracked obligations
- The tracker only one person updates
Side by side
| SharePoint + spreadsheets | Dock | |
|---|---|---|
| Where files live | SharePoint folders | Your SharePoint — same place |
| Obligation tracking | Manual tracker updates | Tracked obligations with due dates; turn an extracted clause into an obligation in one click |
| Reminders | Manual reminders, if someone adds them | Date-based alerts a set number of days ahead by email, in-app or Teams (with the Dock chat bot); scheduled reports |
| Vendor documents | Email attachments | Vendor Portal (add-on): renewal requests created 90 days before expiry (configurable), weekly reminders up to a set number of cycles |
| Search | File names and folders | Contract fields and full-text document search; natural-language filtering today (v5); repository-wide semantic search coming Nov 2026 with the Dock AI add-on |
| Audit trail | Version history per file | Approvals, edits and versions recorded in each contract's history |
| Setup | None | Live in 6–8 weeks |
| Cost | Already paid for | Annual subscription plus Azure running costs (about $156–283 a month for the required resources (roughly $196–313 with optional Azure OpenAI or VNet), billed by Microsoft) |
Built your own tracker?
Built a tracker in SharePoint or Power Apps? Dock gives you the same Microsoft foundation without your IT team maintaining it. Workflows are configured with you and changed by your admins. SEH went from 30 minutes to 3 to find a contract after moving 10,000+ contracts into Dock. Read the SEH story →